About Council Standing Orders
The Council Standing Orders describe how the Parish Council conducts business. It is a wide ranging document that is reviewed each year. This page contains the index from the current version of the document, reproduced here so you can search on the line items. It also contains the opening section on Rules of debate at meetings. You can download the full text by clicking on the icon at the bottom of this page. The full document is over 30 pages long.
The following was updated on this site on the 11th of June 2018
NORTHAW & CUFFLEY PARISH COUNCIL
STANDING ORDERS 2018
1. RULES OF DEBATE AT MEETINGS 3
2. DISORDERLY CONDUCT AT MEETINGS 5
3. MEETINGS GENERALLY 5
4. COMMITTEES AND SUB-COMMITTEES 8
5. ORDINARY COUNCIL MEETINGS 9
6. EXTRAORDINARY MEETINGS OF THE COUNCIL, COMMITTEES AND SUB-COMMITTEES 11
7. PREVIOUS RESOLUTIONS 11
8. VOTING ON APPOINTMENTS 12
9. MOTIONS FOR A MEETING THAT REQUIRE WRITTEN NOTICE TO BE GIVEN TO THE PROPER OFFICER 12
10. MOTIONS AT A MEETING THAT DO NOT REQUIRE WRITTEN NOTICE 13
11. MANAGEMENT OF INFORMATION 13
12. DRAFT MINUTES 14
13. CODE OF CONDUCT AND DISPENSATIONS 15
14. CODE OF CONDUCT COMPLAINTS 16
15. PROPER OFFICER 16
16. RESPONSIBLE FINANCIAL OFFICER 18
17. ACCOUNTS AND ACCOUNTING STATEMENTS 18
18. FINANCIAL CONTROLS AND PROCUREMENT 19
19. HANDLING STAFF MATTERS 21
20. RESPONSIBILITIES TO PROVIDE INFORMATION 21
21. RESPONSIBILITIES UNDER DATA PROTECTION LEGISLATION 21
22. RELATIONS WITH THE PRESS/MEDIA 22
23. EXECUTION AND SEALING OF LEGAL DEEDS 22
24. COMMUNICATING WITH DISTRICT AND COUNTY OR UNITARY COUNCILLORS 22
25. RESTRICTIONS ON COUNCILLOR ACTIVITIES 23
26. STANDING ORDERS GENERALLY 23
- RULES OF DEBATE AT MEETINGS
a Motions on the agenda shall be considered in the order that they appear unless the order is changed at the discretion of the chairman of the meeting.
b A motion (including an amendment) shall not be progressed unless it has been moved and seconded.
c A motion on the agenda that is not moved by its proposer may be treated by the chairman of the meeting as withdrawn.
d If a motion (including an amendment) has been seconded, it may be withdrawn by the proposer only with the consent of the seconder and the meeting.
e An amendment is a proposal to remove or add words to a motion. It shall not negate the motion.
f If an amendment to the original motion is carried, the original motion (as amended) becomes the substantive motion upon which further amendment(s) may be moved.
g An amendment shall not be considered unless early verbal notice of it is given at the meeting and, if requested by the chairman of the meeting, is expressed in writing to the chairman.
h A councillor may move an amendment to his own motion if agreed by the meeting. If a motion has already been seconded, the amendment shall be with the consent of the seconder and the meeting.
i If there is more than one amendment to an original or substantive motion, the amendments shall be moved in the order directed by the chairman of the meeting.
j Subject to standing order 1(k), only one amendment shall be moved and debated at a time, the order of which shall be directed by the chairman of the meeting.
k One or more amendments may be discussed together if the chairman of the meeting considers this expedient but each amendment shall be voted upon separately.
l A councillor may not move more than one amendment to an original or substantive motion.
m The mover of an amendment has no right of reply at the end of debate on it.
n Where a series of amendments to an original motion are carried, the mover of the original motion shall have a right of reply either at the end of debate on the first amendment or at the very end of debate on the final substantive motion immediately before it is put to the vote.
(End of extract from document)
Download the full text
You can download a full version of the document from this website. Click on the icon below, this will download a PDF version of the document.
Northaw & Cuffley Parish Council
7, Maynard Place, Cuffley, EN6 4JA
Open to Serve the Public
11:30am - 2:30pm
Tuesday to Friday inclusive
T: 01707 875825
Let us bring the news to you