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Northaw & Cuffley Parish Council

Standing Orders

About Council Standing Orders

The Council Standing Orders describe how the Parish Council conducts business. It is a wide ranging document that is reviewed each year. This page contains the index from the current version of the document, reproduced here so you can search on the line items. It also contains the opening section on Rules of debate at meetings. You can download the full text by clicking on the icon at the bottom of this page. The full document is over 30 pages long.

Index from document


1.   Rules of debate at meetings  2
2.   Disorderly conduct at meetings  4
3.   Meetings generally  4
4.   Committees and sub-committees  7
5.   Ordinary council meetings   8
6.   Extraordinary meetings of the council and
committees and sub-committees   9
7.   Previous resolutions  10
8.   Voting on appointments   10
9.   Motions for a meeting that require written notice
to be given to the Proper Officer  10
10.  Motions at a meeting that do not require written notice 11
11.  Handling confidential or sensitive information  11
12.  Draft minutes   12
13.  Code of conduct and dispensations    13
14.  Code of conduct complaints  14
15.  Proper Officer     14
16.  Responsible Financial Officer   15
17.  Accounts and accounting statements   15
18.  Financial controls and procurement    16
19.  Handling staff matters   17
20.  Requests for information  18
21.  Relations with the  18
22.  Execution and sealing of legal deeds  18
23.  Communicating with District and County or
Unitary councillors   19
24.  Restrictions on councillor activities    19
25.  Standing orders generally   19

Appendices 1 to 6                                            20-32

  1.         Rules of debate at meetingsa          Motions on the agenda shall be considered in the order that they appear unless the order is changed at the discretion of the chairman of the meeting.
    b          A motion (including an amendment) shall not be progressed unless it has been moved and seconded.
    c          A motion on the agenda that is not moved by its proposer may be treated by the chairman of the meeting as withdrawn.
    d          If a motion (including an amendment) has been seconded, it may be withdrawn by the proposer only with the consent of the seconder and the meeting.
    e          An amendment is a proposal to remove or add words to a motion. It shall not negate the motion.
    f           If an amendment to the original motion is carried, the original motion becomes the substantive motion upon which further amendment(s) may be moved.
    g          An amendment shall not be considered unless early verbal notice of it is given at the meeting and, if requested by the chairman of the meeting, is expressed in writing to the chairman.
    h          A councillor may move an amendment to his own motion if agreed by the meeting. If a motion has already been seconded, the amendment shall be with the consent of the seconder and the meeting.
    i            If there is more than one amendment to an original or substantive motion, the amendments shall be moved in the order directed by the chairman.
    j            Subject to standing order 1(k) below, only one amendment shall be moved and debated at a time, the order of which shall be directed by the chairman of the meeting.
    k          One or more amendments may be discussed together if the chairman of the meeting considers this expedient but each amendment shall be voted upon separately.
    l            A councillor may not move more than one amendment to an original or substantive motion.
    m         The mover of an amendment has no right of reply at the end of debate on it.
    n          Where a series of amendments to an original motion are carried, the mover of the original motion shall have a right of reply either at the end of debate of the first amendment or at the very end of debate on the final substantive motion immediately before it is put to the vote.
    o          Unless permitted by the chairman of the meeting, a councillor may speak once in the debate on a motion except:
    i.           to speak on an amendment moved by another councillor;
    ii.          to move or speak on another amendment if the motion has been amended since he last spoke;
    iii.         to make a point of order;
    iv.        to give a personal explanation; or
    v.         in exercise of a right of reply.p          During the debate of a motion, a councillor may interrupt only on a point of order or a personal explanation and the councillor who was interrupted shall stop speaking. A councillor raising a point of order shall identify the standing order which he considers has been breached or specify the other irregularity in the proceedings of the meeting he is concerned by.
    q          A point of order shall be decided by the chairman of the meeting and his decision shall be final.
    r           When a motion is under debate, no other motion shall be moved except:
    i.           to amend the motion;
    ii.          to proceed to the next business;
    iii.         to adjourn the debate;
    iv.        to put the motion to a vote;
    v.         to ask a person to be no longer heard or to leave the meeting;
    vi.        to refer a motion to a committee or sub-committee for consideration;
    vii.       to exclude the public and press;
    viii.      to adjourn the meeting; or
    ix.        to suspend particular standing order(s) excepting those which reflect mandatory statutory requirements.s           Before an original or substantive motion is put to the vote, the chairman of the meeting shall be satisfied that the motion has been sufficiently debated and that the mover of the motion under debate has exercised or waived his right of reply.
    t            Excluding motions moved understanding order 1(r) above, the contributions or speeches by a councillor shall relate only to the motion under discussion and shall not exceed 5 minutes without the consent of the chairman of the meeting.

(End of extract from document)

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Standing Orders (Oct 2015)

Northaw & Cuffley Parish Council

7, Maynard Place, Cuffley, EN6 4JA
Open to Serve the Public
11:30am - 2:30pm
Tuesday to Friday inclusive

T: 01707 875825



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