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NORTHAW & CUFFLEY PARISH COUNCIL

MINUTES OF THE COUNCIL MEETING HELD AT 7.30pm ON TUESDAY 21st July 2015

AT NORTHAW VILLAGE HALL.

Present        Councillor Bob Stubbs (Chairman) Christine Burrows (Vice Chairman) Councillor Mike Clark

Councillor Eric Wilcox Councillor Peter Dace Councillor Sally Pollitt Councillor Jane Brook

The Clerk, Jason Grocock

7 Members of the Public.

It was announced that there was provision for recording or videoing the meeting, and any members of the Public who did not wish to be recorded could move to another part of the Hall to avoid being recorded.

105/15      Chairman’s declaration of acceptance of office.

Councillor Bob Stubbs, who had been elected Chairman for the year at an earlier meeting, made his declaration of acceptance of the office, and completed & signed the official form in the presence of the Clerk, who countersigned the form.

106/15      Apologies:

One apology had been received from Cllr Adrian Prest.

107/15      Declarations of interest:

There were none.

108/15      Minutes of the Council Meeting on 16th June 2015:

Members agreed that the Clerk’s Minutes of the Council Meeting on 16th June 2015, which had been circulated in advance of the Summons for this Meeting, was a correct record of the Meeting.

109/15      Update by the Local Police:

Presented by PCSO Sarah Legrove, with PC.

110/15      Question Time:

One question from the Public regarding the water feature in the Millennium Gardens, Cuffley, was read out and responded to by the Chairman and the Clerk, who would deal with the matters raised.

110/15      Reports of Committees:

Planning Applications Committee:

The proposed response of the Council, as recommended by the Committee, to the Planning Application by Developers Land Improvements, had been previously circulated, and was included in the Public copy of the reports for the Council Meeting. Chairman explained the background and logic. On a show of hands, the Council agreed the response by a clear majority.

Policy & Resources Committee:

The Chairman gave a full report on the Meeting of the Committee on Wednesday 15th July, including the annual review of Financial Regulations and Standing Order, which would be revised by reference to the most recent recommended Models for these statutory documents. Proposals for a future Village Day were described and volunteers for a working group invited; Cllr Sally Pollitt was the only volunteer at the Meeting.

The Chairman also reported on the proposed review of the awarding of grants, including to the Local Halls; the agreement for the Clerk to obtain quotations to pay for the deliver future editions of Update; and in detail on the Annual Report of the Internal Auditor. The proposed reviews and actions resulting from the Internal Audit were agreed by the Council. The results of the reviews would be considered by the

next Meeting of the P&R Committee and reported to the next Council

Meeting.

Personnel & Urgency Committee:

There had been no meeting of the Committee since the election of the new Council.

Neighbourhood Plan Working Group:

The Chairman reported on progress with the creation of the Plan; the current position, including key issues such as traffic management; and the proposed future actions. The report was accepted by the Council.

111/15      Clerk’s update on Projects and current Jobs:

The Clerk presented a report on Projects and current jobs under Agenda Item 8, which had been previously circulated to all Members. Cllr Peter Dace reported on the progress with the organisation of the commemoration event for William Leefe Robinson, which would take place on 3rd September 2016.

The Clerk’s report was accepted by the Council.

112/15      Outside Committee Reports:

Under Agenda Item 9, Cllr Peter Dace reported on recent meetings of the Cuffley Hall Management Committee, and Cllr Eric Wilcox reported on behalf of Northaw Village Hall Management Committee. There had been no meetings of the Kidston Institute, or the Welwyn Hatfield Association of Local Councils, since the election of the new Council.

113/15      Urgent Business:

There was none.

114/15      Close of Meeting:

The Chairman thanked everyone for attending and closed the Meeting at 8-55 p.m.

 

Signed………………………………………. Date…………………………………………….

Clerk to the Council: Jason Grocock ABCC (Dip) BSc (Hons) CPFA

Email: northawcuffleyclerk@btconnect.com