7 Maynard Place, Cuffley, Hertfordshire, EN6 4JA

01707 875825

Dear Councillor,

10th May 2016

You are summoned to attend the Annual Meeting of the Parish Council to be held in the Undercroft, at St Andrews Church, Plough Hill, Cuffley, on Thursday 19st May 2016 at 7.30 pm.

Yours sincerely,

Jason Grocock

Clerk to the Council.


Members of the public and press are welcome to attend, and may ask questions when invited to do so by the Chairman, but may not speak or take part in the meeting at any other time.

Members of the public may also record the Meeting, and the Chairman will make an announcement regarding this at the start of the Meeting.



  1. Election of the Chairman of the Parish Council.
  1. Chairman’s declaration of acceptance of office.
  1. Election of Vice Chairman of the Parish Council.
  1. Vice Chairman’s declaration of acceptance of office.
  1. Appointment of Committees, terms of reference & delegations.
  1. Review of Standing Orders, Financial Regulations, Land Buildings & Equipment, Insurance Cover, and other Policy & Procedures.
  2. Appointment of Council Representatives on Outside Bodies (existing Members in brackets): Kidston Institute – Cllrs Stubbs and Burrows.

Cuffley Hall Management & Executive Committees – Cllr Dace. Northaw Village Hall – Cllrs Clark and Wilcox.

Cuffley & Northaw Youth & Community Centre – Cllrs Dace, Clark, & Stubbs. Welwyn Hatfield Association of Local Council – Cllr Stubbs & the Clerk.


Clerk to the Council: Jason Grocock ABCC (Dip) BSc (Hons) CPFA Email:


  1. Apologies.
  1. Declarations of interest.
  1. To confirm as a correct record the Minutes of the Meeting of the Parish Council held on

Thursday 24th March 2016.

  1. Update from Local Police.
  1. Reports from Committees and Working Parties:-
  1. a. Planning Applications – Cllr Burrows b.        Policy and Resources – Cllr Burrows
  2. c. Personnel and Urgency – Cllr Burrows
  3. Neighbourhood Plan Working Group – No Meetings e.        Website Working Group – Cllr Allgood
  1. Income and Expenditure Outturn & Final Accounts – Report of the Clerk as RFO.
  1. Outside Committee Reports – To receive reports from representatives of Outside

Bodies and Committees:-


a. Cuffley Hall Management Committee Councillor Dace
b. Kidston Institute Councillor Burrows
c. Northaw Village Hall Councillor Wilcox
d. Welwyn Hatfield Ass’ Local Councils The Clerk


  1. Council and Committee Meeting dates for the year – Report of the Clerk
  1. Such other business as, in the opinion of the Clerk or the Chairman, is of sufficient urgency to warrant immediate attention.
  1. Question Time.
  1. Close of Meeting.

Date of next Meeting – As agreed per item 15.

Clerk to the Council: Jason Grocock ABCC (Dip) BSc (Hons) CPFA Email: