MINUTES OF THE NORTHAW & CUFFLEY PARISH COUNCIL
MEETING HELD AT 7.30pm ON TUESDAY 17th MARCH 2015
AT NORTHAW VILLAGE HALL
Present Councillor Adrian Prest (Chairman)
Councillor Brent Cheetham
Councillor Mike Clark
Councillor Eric Wilcox
Councillor Peter Dace
Councillor Bob Stubbs
Councillor Jane Brook
The Clerk, Jason Grocock
5 Members of the public.
The Chairman announced that one member of the public present wished to record the meeting and appropriate provision was made for this.
Apologies from Cllr Christine Burrows were accepted.
63/15 Declarations of interest.
There were none.
64/15 Minutes of the Parish Council Meeting on 27th January 2014.
The minutes of the Parish Council Meeting held on 27th Tuesday January 2014 were agreed as a correct record and signed by the Chairman.
65/15 Update from local PC or PCSO
Inspector Scott was introduced and presented a brief summary of recent and current Police activity in the Parish.
66/15 Question Time
One member of the public had sent in a question asking when approval had been given to the temporary fence around the area used by the nursery at the KGV playing fields and where was the minute for this. The Chairman confirmed that this had been agreed by the November 2014 P&R Committee under other business, but had not been minuted. As the agreed minutes of P&R could not be amended, the Council were asked to formerly approve permission for the temporary fence, and did so.
Cllr Brent Cheetham questioned whether, as a commercial activity, the nursery should be permitted to operate at the Football Pavilion, given that as the site is a “Field in Trust”, commercial activity may not be permitted. The Clerk undertook to explore the validity of this activity.
67/15 Annual Parish Meeting
The Chairman confirmed the arrangements for the forthcoming Annual Parish Meeting.
68/15 Reports from Committees and Working Groups
Planning Applications Committee
In the absence of Cllr Christine Burrows, the Chairman of the Planning Applications Committee, Cllr Bob Stubbs presented a brief report on the two most recent Planning Applications Committee meetings. Cllr Stubbs also reported on his presentation to the HCC Planning Development Committee, and the Chairman commented on how disgracefully that meeting had been conducted by its Chairman.
The Clerk confirmed that a letter of complaint had been send to the Leader of the Hertfordshire County Council and copied to the Chair of the HCC Planning Development Committee, but no response had been received to date.
Personnel & Urgency Committee
There Chairman reported on the P&U Committee meeting on 12th March with Inspector Scott to review the Service Level Agreement for the supply of the PCSO.
Neighbourhood Plan Working Group
The Chairman and Cllr Bob Stubbs reported on the progress achieved to date on the preparation of the Neighbourhood Plan including the success in obtaining further Grant Support.
Policy & Resources
The Chairman gave a report on the Policy & Resources Committee meeting on 4th March 2015. The Council then agreed to the recommendation of the Committee to proceed with the creation of footpaths on the Northaw Playing Fields, and the lowest cost option to bring the Tennis Court into use for five-a-side football.
69/15 HCC Bus Service Changes Consultation.
The Chairman presented a report under Agenda Item 8 detailing the proposed service changes and responses were agreed.
70/15 Outside Committee Reports
a. Cuffley Hall
Councillor Brent Cheetham gave a short report on three recent meetings of the Hall Management Committee, including the AGM.
b.The Kidston Institute.
Councillor Bob Stubbs gave a brief report on the current position.
A card reader system had recently been installed for users to access the Hall.
c. Northaw Village Hall
Councillors Eric Wilcox gave a report on current activity including the introduction of a Friday Evening live Music Event featuring Johnny Ramone and Gina Maddison among other performers.
d. Welwyn Hatfield Association of Local Councils
The Association had not met since the last meeting of the full Council.
e. Welwyn Hatfield Community Safety Partnership Priority Setting Forum
The Community Safety Partnership had not met since the last meeting of the full Council.
f. Cuffley and Northaw Youth Centre.
Brent reported that he had heard nothing regarding meetings since the last AGM.
71/15 Review of Internal Controls and the Management of Risks.
The Clerk presented a report which had been previously circulated under Agenda Item 10 and included a recommendation of the Auditor that the Council should upgrade their current Accounting Software, and the introduction of a server and backup power supply.
The Council approved the Clerk’s report.
72/15 Council Response to the Local Plan.
Members formally agreed the previously circulated response on behalf of the Parish Council unanimously.
73/15 Annual Appointment of the Internal Auditor.
The Council agreed the reappointment of the Internal Auditors, IAC Ltd.
74/15 Adoption of the Consolidated Standing Orders and Policies.
These had been circulated in advance of the Meeting and the Council formally approved these.
75/15 Leefe Robinson Commemoration.
Under Agenda Item 14 Cllr Peter Dace presented a report on plans for the commemoration of 100 years since the shooting down of the Airship over Cuffley in the early hours of 3rd September 1916, and fortunately 3rd September 2016 will be a Saturday. Cllr Dace had established a small committee to plan the arrangements, including the laying of a commemorative stone outside Cuffley Hall. The Council agreed an outline budget of £3,000= over two years for the estimated costs of the commemoration event.
76/15 Clerk’s progress on Projects.
The Clerk presented a report detailing the current position of all projects recently completed, in hand, and completed. The Clerk also presented his traditional report in pictures.
77/15 End of current Council Term and May Elections.
The Chairman outlined the procedures for the forthcoming local and national elections, and the Clerk confirmed the relevant key dates. The Chairman also gave a report on his term of office since the last elections, having therefore completed the whole 4 year life of the current Council as its Chairman. Quite major improvements had been achieved over the term, including substantial saving delivered through the work of the new Clerk. The Chairman also announced that he would not be putting his name forward for the role of Chairman in the new Council and would be proposing Cllr Bob Stubbs, who had indicated his willingness to take on the role if elected.
78/15 Other Urgent Business.
Cllr Brent Cheetham raised the concerns of local residents regarding the state of the cardboard and paper bin in the Maynard Place Car Park. The Clerk confirmed that he had complained to the Borough Council as the responsible body and they would be organising a cleaning team. The Chairman undertook to raise the concerns with the Borough Council himself. It was also the case that the Borough Council do now require residents who are complaining to raise complaints directly with the Borough rather than via the Parish Council.
From the audience Lister Newcome asked for support in obtaining the provision of disabled access at Cuffley Station. Cllr Dace provided comment and advice.
79/15 Close of Meeting.
As there were no further matters to discuss, the meeting closed
at 9-55 p.m.
Clerk to the Council: Jason Grocock ABCC (Dip) BSc (Hons) CPFA